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How can the MEP support migrant service coordination within the community?

It is the responsibility of the MEP staff to be aware of all agencies, programs, services, and resources available in their community to be better prepared to share that information with migratory students and/or their families. The process for coordinating services is... 

Identification of Needs: Assess the immediate needs of each member of the family which may be done when the family is first identified as an eligible migratory family. (See SAMPLE of Preliminary Family Needs Checklist )

Coordination of the Referrals: Coordinate with those programs and agencies that provide services to meet the identified needs.

Ensure Access to Service: Ensure migratory children and families have accessed the program and/or service.

Encode Referral into NGS: Enter the received service as a referral into NGS as per the NGS/MSIX Manual. (Refer to the role of the NGS/MSIX data specialist at the end of this section for further information.)

The Texas Manual for the Identification and Recruitment of Migrant Children provides guidance on how a recruiter and/or MEP staff may assess the needs of migratory students and families. This guidance stipulates: 

  • After a family has been determined to be eligible, a recruiter must follow up with the family to determine if needs exist for a migrant child. Depending on which MEP staff is charged with making necessary referrals and coordinating services, the MEP staff may also be responsible for directing the child/family to available resources to meet the existing need(s). 10
    • In order to determine the migratory child’s needs for instructional and support services, the MEP staff may want to ask pertinent questions to determine if the needs are related to:
  • Health/Counseling
  • Nutrition
  • Housing
  • Clothing
  • Cultural/Religious Issues
  • Academic
  • Early Childhood Education Programs
  • Family Literacy
  • Financial Aid
  • Legal Assistance
  • HEP/CAMP Resources
  • Drop-out
  • Prevention/Reconnection 11
    • For Out-of-School Youth (OSY), the recruiter should determine whether the youth has dropped out of school and, thus, should be referred to a drop-out recovery program; or a High School Equivalency Program, if not currently enrolled in an accredited program. The recruiter may also need to assist the school district in gathering and providing additional information related to the OSY. 12 (Refer to the OSY Section of this guidebook for suggested programs, services and resources.)
  • Once a specific need is identified and the MEP staff is aware of different agencies, programs, services, etc. available in the community, it is important for the MEP staff to assist the migrant student and family in making the connection with the appropriate agency/program in the community who can address the need. When referring a family to an organization, include the following information of the organization: 
  • Location/hours of operation
  • Contact person and phone number (One contact for each service area in the case of a multi-service agency.)
  • Program eligibility criteria
  • Services provided
  • Whether there are bilingual staff and/or materials available in the native language13
  • After a referral is made, it is critical that the recruiter and/or MEP staff who made the referral follow-up with the migratory family to increase the likelihood that the family will access the services they need, as well as to develop stronger relationships with the community agencies. It is highly recommended that the MEP staff...
  • Contact the person/agency to whom the family was referred;
  • Inform the person/agency of the family’s name, why they were referred, when the referral was made, what to do if the family does not contact him/her and any other pertinent information;
  • Contact the family after enough time has passed for them to have acted on the referral; and
  • Pass on the information regarding formal referrals for which students have received services to the NGS data specialist for appropriate entry into the NGS. 14

10 Texas Education Agency, 2019-2020 and 2020-2021 Texas Manual for the identification and Recruitment of Migrant Children (Texas Education Agency, 2019), p. 3.4.
11 Texas Education Agency, 2019-2020 and 2020-2021 Texas Manual for the identification and Recruitment of Migrant Children (Texas Education Agency, 2019), p.3.21.
12 Texas Education Agency, Texas Manual, pp. 3.4-3.5.
13 Texas Education Agency, Texas Manual, p. 3.21.
14 Texas Education Agency, 2019-2020 and 2020-2021 Texas Manual for the identification and Recruitment of Migrant Children (Texas Education Agency, 2019), p.3.23.