Recommended ID & R Process
Identification and recruitment of migratory children and youth must actively occur within school district boundaries on a continuous basis throughout the year. For a more detailed explanation on the information provided, refer to the current-year ID&R Manual.
Out of School/ In the Community Recruitment
Develop a variety of strategies for your MEP recruiters to locate prospective migratory children (early childhood and school-age students who are not enrolled in school, to include out-of-school youth) and here-to-work youth.
Develop a variety of strategies for your MEP recruiters to locate prospective migrant children who are enrolled in school.
Billboards, local radio stations, and newspapers
Billboards, local radio stations, and newspapers. These resources can be used to welcome migrant families to the area during periods of peak migrant activity. This also serves to build awareness of the Migrant Education Program and to develop positive public relations between the MEP and the community.
Flyers and posters
Distribute flyers and display posters to strengthen awareness of the MEP
Contact state and local community agencies, housing and utility departments, and local early childhood programs/daycares to learn of new families that have moved into the area.
Contact prospective employers. Target employers who are most likely to employ temporary or seasonal migrant farmworkers or fishers, including those who have employed migrant workers in the past.
Try organizing a "One-Stop School Registration” location or event. This can be especially effective in locating and helping migrant families who may have limited transportation, childcare or time and, yet, have children in varying grade levels who need to enroll at different campuses.
Promote awareness of MEP among key personnel (registrars, attendance clerks, nurse, teachers, counselors, etc.), in order to help them to be able to recognize when a child or family may be migrant.
Collect the Family Survey annually from each returning and new family in the district. Most districts choose to include the Family Survey in the district registration packet. Documentation must be maintained as to the number of surveys that are returned. The number of surveys that are returned with “Yes” responses must be documented. Sample Family Survey is available in the ID&R Manual.
Recruiter pre-screens a potential migrant family on the phone and determines if an interview should be scheduled. (Refer to the MEP Eligibility Flowchart in the ID&R Manual)
Recruiter completes a COE and SDF for the family.
The Designated SEA Reviewer submits the COE to the TX-NGS Data Specialist, who will enter the data from the COE into TX-NGS.
NOTE: For specific guidance on this step when completing an ECOE, refer to the ID&R or TX-NGS user manual
Children listed on the COE are now eligible to receive MEP-funded services.
MEP must maintain documentation of the conversation and why a COE was not completed.
Follow district record retention policies for retaining Family Surveys in which the response were "No."
Recruiter contacts the family of each eligible child at the beginning of every school year to determine whether the family made another qualifying move.
ESCs perform Quality Control periodically through COE and TX-NGS data review to ensure accuracy of information.
Some of the newly identified migratory children may be selected for a re-interview during the Eligibility Validation Process each year.