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Compliance Items
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Requested Documentation
Compliance Item 1
Compliance Item 1
The LEA/fiscal agent makes adequate provisions for serving the unmet educational needs of migratory children, including preschool children and migratory children who have dropped out of school, are identified and addressed through a full range of services that are available for migratory children from appropriate local, State, and Federal educational programs. [Section 1304 (b)(1) and (c)(4)
Requested Documentation
1.1
Unique Student Count Report from TX-NGS
TX-NGS school system report showing the number of migratory children.
1.2
Documentation of efforts to provide services to migratory children not being served by other sources.
A maximum of two (2) samples of documentation that show efforts to provide services not being provided by other sources i.e., local needs assessment, emails, or communication logs.
1.3
Documentation showing service coordination with other local, State, and Federal educational programs.
A maximum of two (2) samples of documentation showing efforts to coordinate services i.e., phone logs, sample emails, event invites, or agendas of meetings coordinated with other programs; and evidence of service outreach activities.
Compliance Item 1 (continued)
1.4
Documentation showing adequate provisions of services for preschool migratory children
Unique Student Count Report from TX-NGS showing the number of preschool-aged migratory children
Documentation showing number of preschool-aged migratory children served by early childhood programs (district-based, home-based, or community-based) AND
Documentation of efforts to provide services to migratory children not being served through other sources
OR
TX-NGS Unique Count Report showing no preschool-aged children were identified is acceptable.
1.5
Documentation of efforts to provide services to Out-of-School Youth (OSY)
OSY Student Profile Report from TX-NGS
OR
TX-NGS Out-of-School Youth Report showing no OSY were identified is acceptable.
Compliance Item 1
Compliance Item 1
The LEA/fiscal agent gives service priority to migratory children who made a qualifying move within the previous 1-year period and who are failing or most at risk of failing to meet the challenging State academic standards or have dropped out of school. [Sections 1301(2), 1304(d)]
Requested Documentation
1.1
Priority for Service (PFS) Report from TX-NGS
A maximum of two (2) monthly PFS reports, redacting student identifiable information.
OR
TX-NGS PFS Report showing “No PFS students found” is acceptable.
1.2
School System PFS Action Plan
Copy of the school system PFS Action Plan.
1.3
Supplemental Program Count Report from TX-NGS, which lists supplemental services being provided to the PFS students
TX-NGS Supplemental Program Count Report listing supplemental services provided to the PFS students, redacting student identifiable information, and highlighting the unique student number.
Compliance Item 1 (continued)
1.4
Documentation that MEP-funded services are provided to the PFS students first
A maximum of two (2) forms of documentation that shows MEP-funded services were provided to PFS students first.
Compliance Item 1
Compliance Item 1
The LEA/fiscal agent identifies and addresses the unique educational needs of migratory children through a needs assessment and outline a comprehensive plan for the delivery of services. [Section 1306(a)(1)(A)-(G)]
Requested Documentation
1.1
A completed version of the Texas MEP Local Needs Assessment (LNA) Tool
A completed version of the LNA Tool that includes: MEP student profile and LNA Action Plan.
OR
A copy of the school system’s Collaborative Comprehensive Needs Assessment (CCNA), if it includes a MEP-specific section.
1.2
A copy of the LNA Strategy Implementation Plan
A copy of the LNA Strategy Implementation Plan that shows that the Texas Title I, Part C SDP strategies were considered.
1.3
A copy of the District Improvement Plan describing MEP-funded activities
A copy of the District Improvement Plan pages that describe the MEP-funded activities according to the strategies in the Service Delivery Plan to meet the Measurable Program Outcomes.
Compliance Item 1
Compliance Item 1
The LEA/fiscal agent has established a parent advisory council (PAC) for the migratory program and provides an opportunity for appropriate consultation in the planning, implementation, and evaluation of the LEA’s migratory program. [Sections 1304(c)(3); 1306(a)(1)(B)(ii); and 1116]
Requested Documentation
1.1
Evidence of migratory parent advisory council (PAC) meetings occurred and allowed for meaningful consultation with and input from parents of migratory children concerning the planning, implementation, and evaluation of the program.
Documentation for a maximum of two (2) meetings:
- Meeting agendas clearly outlining time for meaningful consultation to take place;
- Meeting notes/minutes that show meaningful consultation and input from migratory parents occurred; and
- Attendance i.e., sign-in sheets, electronic attendance rosters.
OR
Documentation showing efforts were made to establish a PAC, but due to factors such as extreme geographical distance, low numbers of identified migratory families within the school system/fiscal agent, etc., a PAC was not established i.e., TX-NGS Unique Student Count Report.
1.2
Evidence that meetings are offered at times that parents of migratory children could attend, and that the meetings are conducted in a language that the parents could understand, or that translation is provided, as needed.
A maximum of two (2) samples of communication regarding options for meeting times, dates, and modality; or meeting invitations.
Compliance Item 2
Compliance Item 2
The LEa/fiscal agent coordinates/provides training/resources to parents of migratory children on reading strategies, mathematics strategies, developmentally appropriate school readiness resources and strategies; and/or information and resources about college/career opportunities. [Section 1304(c)(1) and (c)(6)]
Requested Documentation
1.1
Evidence of coordination with other school system programs for training and resources.
A maximum of two (2) samples of documentation for meetings regarding coordination with other programs that include the meeting agenda and minutes between MEP school system staff and other program staff.
And
A maximum of two (2) samples of documentation of communication with other school systems programs requesting or coordinating training and resources for migratory parents.
1.2
Evidence of coordination with other programs that can benefit migratory children and their families.
A maximum of two (2) copies of the coordination meeting agendas and minutes between MEP school system staff and other programs to discuss sharing needs and resources.
1.3
Evidence that training was offered to migratory parents and families.
Documentation that training was offered to parents and families that includes a maximum of two (2) samples of supporting documentation, i.e., Training agendas, documentation of attendance (i.e., sign-in sheets, electronic attendance rosters), sample of material presented.
OR
If no migratory children were identified by the school system/fiscal TX-NGS Unique Student Count Report showing “No students found” is acceptable.
Compliance Item 1
Compliance Item 1
The LEA/fiscal agent evaluates and improves the effectiveness of the migratory program to enable all migratory students to meet the same challenging State academic standards that all Texas children are expected to meet. [Section 1304(b)(1), (b)(2) and (c)(5)]
1.1
Evidence that a Title I, Part C evaluation was conducted
Copy of school system’s Title I, Part C Evaluation.
1.2
Evidence of the Title I, Part C Evaluation Planning Meeting
Documentation for maximum of two (2) Title I, Part C Evaluation Planning meetings took place:
- Meeting agenda;
- Meeting minutes; and
- Attendance
OR
Other supporting documentation to provide evidence of the Title I, Part C Evaluation Planning Meeting.
Compliance Item 2
Compliance Item 2
The LEA/fiscal agent uses the MEP program evaluation results to improve services to its migratory students. [Section 1304 (b)(1), (b)(2) and (c)(5), 1306(a)(1)(C)]
1.1
Evidence that evaluation results were considered to improve services to migratory children.
District Improvement Plan pages addressing additional services offered to the migratory students based on the School System MEP evaluation.
OR
List of improved services offered to the migratory students.
OR
Other documentation showing how results were used to improve services to migratory students.
1.2
Evidence of the Title I, Part C Evaluation Planning Meeting
Documentation for maximum of two (2) Title I, Part C Evaluation Planning meetings took place:
- Meeting agenda;
- Meeting minutes; and
- Attendance
OR
Other supporting documentation to provide evidence of the Title I, Part C Evaluation Planning Meeting.
Compliance Item 1
Compliance Item 1
The LEA/fiscal agent identifies and recruits migratory children and youth, including OSY, according to the specific timelines and guidance outlined in the Texas Manual for the Identification and Recruitment of Migratory Children in order to ensure the accuracy of such information. [Sections 1303(f), 1304(c)(7), 1309(2)-(5)]
Requested Documentation
1.1
Evidence of ID&R Activities
A maximum of two (2) samples of documentation for the following:
- Recruiter logs clearly outlining the dates, times, and specific ID&R activities conducted by the recruiter;
- AND
- Reviewer logs show quality control conducted by the reviewer.
OR
Other forms of supporting documentation that provide evidence of ID&R activities.
Suggestions include:
- Copies of completed family surveys; family survey tracking sheet
- or
- Online registration report showing % of max student population returned
- COEs
1.2
Identification and Recruitment Action Plan
A copy of the school system’s ID&R Action Plan that shows identification and recruitment efforts took place during school year and summer within the school system and the community at large.
1.3
School System ID&R Quality Control Procedures
A copy of the school system’s procedures outlining the quality control processes for recruiters and reviewers.
Compliance Item 1
Compliance Item 1
The LEA/fiscal agent utilizes the Migrant Student Information Exchange (MSIX) to provide educational continuity through the timely transfer of pertinent school records. [Section 1304(b)(3)]
1.1
School system procedures for transferring and/or obtaining migratory student records via MSIX, including the process for data accuracy
A copy of the school system’s procedures for utilizing MSIX when requesting or transferring migratory student records.
1.2
Evidence of Utilization of MSIX
A maximum of two (2) samples of documentation for each of the following:
Responses to MSIX Move Notifications
OR
Statement that no migratory student move notices were received via MSIX during the school year.
And
Responses to MSIX Data Requests
OR
Statement that no migratory student records were requested via MSIX during the school year.
Compliance Item 1
Compliance Item 1
All MEP-funded supplies, materials, and equipment are used only for MEP activities and to the benefit of MEP students. [Section 1304(c)(1)]
Requested Documentation
1.1
District Improvement Plan showing the MEP-funded activities section
District Improvement Plan pages showing the MEP-funded activities section.
1.2
Documentation on Use of Equipment
Logs on use of MEP-funded equipment.
OR
Other supporting documentation showing use of equipment.
OR
Statement that MEP funds were not used for purchase of equipment.
1.3
Evidence that only migratory children are the beneficiaries of MEP-funded supplies
A copy of the TX-NGS Supplemental Program Count Report.
Compliance Item 1
Compliance Item 1
The LEA has local policies and procedures in place to ensure that accurate migratory student records are requested and transferred in a timely manner. [Section 1304(b)(3)]
1.1
Written procedures followed for sharing and/or obtaining migratory student records with/from other school systems and states
A copy of the school system’s procedures for utilizing MSIX when requesting or transferring migratory student records, following the guidelines outlined in the TX-NGS/MSIX Manual.
1.2
Evidence of Quality Control Procedures for ensuring data accuracy
A copy of the school system’s Quality Control Procedures outlining the process to ensure migratory student data fidelity and accuracy.
And
Copy of the TX-NGS Quality Control Checklist completed by your ESC.